COVID-19: Guidelines for BIHR SCCA

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COVID-19: Guidelines for BIHR SCCA

Notice to Participants: In light of the current COVID-19 situation, every attempt will be made to minimize the risks of exposure to the virus. New processes and procedures are being developed and will be put into place for events going forward.

Ultimately, it is your responsibility to assess the risk to you, both on-track and off, and to make the decision on whether or not to participate. If you are feeling unwell or are experiencing symptoms such as fever, cough, or shortness of breath please stay home. If you have been in contact with someone who has been experiencing these symptoms in the last two weeks, please stay home.

While attending the event please take the health and safety of your fellow participants, volunteers, and staff into consideration and practice social distancing, wear a mask, and wash your hands, and/or use hand sanitizer frequently.

General Event Guidelines:

  • Published guidelines are non-negotiable and participants are expected to comply with them.  They represent the agreed-upon procedures and protocols between SCCA National, the BIHR SCCA, and Hawaii County Parks & Recreation.  Please ensure you read them closely and in their entirety.
  • State and local orders and guidelines in relation to COVID-19 will be observed.  These may change and with little or no notice.  
  • Participants that are at higher risk for severe illness, feeling sick or experiencing COVID-19 symptoms such as fever, cough, or shortness of breath, should not attend the event.
  • Participants who become ill during the event should return to their car and immediately leave the event venue.  Seek medical attention as appropriate.
  • The event is closed to spectators, including friends, family, or anyone else that is not driving.  Participants only.
  • If you pre-register and are unable to attend the event for any reason you will receive credit for a future event in the same season.
  • Community beverage/food coolers will not be provided. Participants should bring their own coolers for storing their own food/drinks.  Coolers should not be shared between participants.
  • No ride alongs.
  • No on-course photography.
  • Community food tables will not be provided.  Anyone using the pavilion area does so at their own risk; this area will not be sanitized.
  • Community rubbish bins, bags, cans, etc. will not be provided.  Bring your own plastic bags and transfer them to the centralized dumpster.

Social Distancing Guidelines:

  • Ensure you observe social distancing guidelines per demarcation tape and signage posted around the event venue.
  • At least 6-feet of space should be maintained between individuals for the entirety of the event, except in cases of participants that are part of the same household.
  • Anyone who continues to ignore social distancing procedures after being reminded by event staff will be asked to leave immediately.
  • Driver meetings will be held in the usual fashion with the exception that social distancing guidelines must be observed.

Personal Protective Equipment & Hygiene:

  • Participants are encouraged to regularly wash hands with soap and water for at least 20 seconds especially after using the restroom, before eating, and after blowing your nose, coughing, or sneezing.  Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Participants are strongly encouraged to wear masks, for not only their own safety but for the safety of everyone on-site.
  • COVID-19 prevention supplies will be made available at two different sanitizing stations:  one by the restrooms and one by registration.  It is recommended that you also bring your own prevention supplies (mask, hand sanitizer, sanitizing wipes, etc.).
  • Restrooms will be sanitized before and after the event as well as periodically during the event.  Estimate:  7:30AM, 10:30AM, 1:30PM, 4:00PM.

Registration Guidelines:

  • All participants MUST register for the event using MotorsportReg.com.  Online registration will be left open until 8:30AM on the day of the event to allow walk-up participants to register, however, they will need to register online.  Online payment is STRONGLY encouraged but cash/checks will be accepted at the event.
  • SCCA waivers will be signed electronically using mobile devices and SpeedWaiver.  Visit https://hawaiiislandscca.speedwaiver.com/ to complete and submit your waiver.
  • SCCA Annual waivers will still need to be completed on paper.  Waiver documents may be uploaded to your SCCA Member Account Portal instead of mailing, emailing, or completing at an event.  Print, sign in the presence of a witness, then scan and upload it straight to the Membership department for review.  To upload, sign in, navigate to “My Profile” and locate the “My Documents” area where you’ll find the upload button. This waiver needs to be completed and signed once a year so if you have attended a prior event in 2020 you should be all set.
  • Hawaii County waivers will still need to be completed on paper at the event.  This waiver needs to be completed and signed once a year so if you have attended a prior event in 2020 you should be all set.
  • Registrants shall be at least 6-feet apart from one another as well as the Chief of Registration and the Chief of Waivers. 
  • The Chief of Waivers will pass out wristbands, manage waivers (both paper and electronic), and enforce social distancing around the Registration area.
  • Participants must bring and use their own writing instruments to complete the registration cards.  Writing instruments should not be shared between participants.  BYOP (Bring Your Own Pen).

Technical Inspection Guidelines:

  • After completing registration drivers are to return to their cars and remain there while waiting to be teched.
  • Drivers will perform self-tech with direction and oversight by the Chief Technical Inspector.
  • Drivers must park at least 6-feet away from other vehicles in the paddock area.

Loaner Helmets:

  • Use of the club’s loaner helmets is discouraged.  Participants who choose to use them do so at their own risk.
  • If it is necessary to borrow a loaner helmet, a clean head sock must be used (already a policy).
  • Participants will be responsible for selecting their helmet to avoid contact with event staff.  The loaner helmet station will not be staffed.
  • Participants borrowing a helmet are responsible for sanitization and must spray the inside and outside surfaces of the helmet before using it.  Sanitizing spray will be available at the loaner helmet station.

Course Worker Guidelines:

  • Use disinfecting wipes or disinfectant spray and disposable towels to wipe down equipment, supplies, shared work areas and surfaces between uses, shift changes, and frequently throughout the day.  Supplies will be available at each worker station.
  • Only essential, on-duty workers are allowed in assigned and specialty work areas such as timing and scoring; when participants are not working a heat, they should remain in their cars or follow social distancing protocols.
  • Workers will select a safety/high visibility vest and retain it for the duration of the event; no sharing of vests is permitted.