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Big Island of Hawaii Region SCCA

BY-LAWS

ARTICLE 1 – NAME AND PURPOSE

Section 1: Name: The name of the Organization shall be the Big Island of Hawaii Region Sports Car Club of America, Inc.

Section 2: Purpose: The purpose of the organization shall be the promotion of automotive safety, recreation, and community education, primarily through the conducting car control clinics, automotive safety training, closed circuit road racing, solo, rallying, and other forms of automobile competition. As such the organization will promote the following activities and objectives:

  • To educate drivers in the safe and responsible handling of their cars;
  • Promotion of safe driving attitudes within the driving community;
  • To encourage safe driving on public roads;
  • Promotion of car control training to increase a driver’s knowledge and car handling ability in a safe and controlled environment;
  • Promotion of an interest in the ownership and safe operation of sports cars;
  • Promotion of participation in Organization and automotive competition events by members;
  • Promotion of Organization racing and other automotive events within the community;
  • Participation in professional events sanctioned by the National SCCA and other professional racing organizations;
  • Education and cooperation with similar groups.

Notwithstanding anything to the contrary herein contained, the purposes of the organization shall at all times be those of an organization described in Section 501 (c) (4) of the Internal Revenue Code of 1954, as amended, and regulations hereunder and the organization shall not carry on any activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501 (c)(4) of the Internal Revenue Code of 1954, as amended, and regulations hereunder.

Section 3: Emblem: The organization emblem shall include the design of the Big Island of Hawaii with the Sports Car Club of America wheel emblem included in the design. The design is inscribed with the words, “Sports Car Club of America”; the words “Big Island of Hawaii Region” shall be separate from Sports Car Club of America. The design of the entire emblem shall be in accord with that voted by the membership from time to time. A replica of the current organization emblem, when approved, will be attached to these Bylaws.

Section 4: The Corporate Seal: The corporate seal shall be circular in form, being inscribed with the name of the organization, the year of its incorporation, and the words “Big Island of Hawaii Region”.

ARTICLE II – MEMBERSHIP

Section 1: Membership: Membership in Big Island of Hawaii Region Sports Car Club of America, Inc., (“organization”) shall be open to any person who desires to become a member, who pays the required annual membership dues, and who agrees to abide by such rules of conduct and procedure as may be determined by the Board of Directors and/or the National Directors of Sports Car Club of America.

Section 2: Dues: Dues shall be established by policy by the Board of Directors.

Section 3: Discipline and Conduct: The Board of Directors shall develop and approve a Code of Conduct and policies for discipline of organization members.

Section 4: Indebtedness: Any member indebted to the organization, other than for nonpayment of dues, and becoming more than sixty days delinquent in such indebtedness may be expelled from the organization and appropriate legal action may be taken.

Section 5: Resignation: Any member may resign by directing a letter of resignation to the Secretary.

Section 6: Membership Voting Rights: On items presented to the general membership for vote, all action except amendment of the Region’s Bylaws shall be by a majority of those voting. Voting shall be by full members, at least sixteen (16) years of age, in good standing, either in person, or by written ballot. When ballots are used, ballots shall be sent by the Secretary with the notice of the election.

ARTICLE III – MEETINGS

Section 1: Meeting Schedule: The Board of Directors shall, by policy, develop and maintain a schedule of meetings which include, but is not limited to, monthly board meetings and an annual membership meeting and shall provide notice thereof.

Section 2: Rules and Guidelines: The Board of Directors shall establish, by policy, the rules and guidelines by which meetings shall be conducted and notice shall be provided to the members. The Board shall determine, as part of this policy, whether or not executive and/or informal business sessions will be included and under what conditions.

Section 3: Quorum: A quorum shall consist of one-half the voting members of the board plus one.

ARTICLE IV – OFFICERS AND DIRECTORS

Section 1: Elected Directors: The elected directors of the organization shall be a Regional Executive, Assistant Regional Executive, Secretary, Treasurer, and a Director-at-Large. The Regional Executive, Assistant Regional Executive, and Secretary shall each serve for one year or until their successors are duly elected and qualified. The Treasurer and Director-at-Large shall serve a two year term. The terms of the officers shall begin on the date of the annual meeting. Outgoing Board members will stay in place, overlapping the new incoming Board members, for a period of thirty (30) days from the date the terms of the new officers begin.

Officers may only hold one elected Regional office at a time. Persons holding a current office that will not expire at election time must resign that office to run for a different office.

Section 2: Board of Directors: The Board of Directors shall consist of the elected Directors.

Section 3: Nomination, Elections, Vacancies, and Removals: The Board of Directors shall, by policy, establish processes for nomination, election, removal, and recall of members of the Board of Directors.

Section 4: Voting Rights: Only Board of Directors members shall have voting privileges on the Board of Directors.

Section 5: Vacancies: In case a vacancy shall occur in any Board of Director positions, except that of Regional Executive, the Board of Directors shall select a person to fill the vacancy until the next annual meeting. If the office of the Regional Executive becomes vacant, the Assistant Regional Executive shall automatically become Regional Executive. The position of Assistant Regional Executive will then be filled as for other Board of Director vacancies.

Section 6: New Board Positions: From time to time it may be appropriate to adjust the membership on the Organization’s Board of Directors. The Board of Directors shall have the authority to provide for the establishment of new positions on the Board of Directors representing new Organization activities or expanded membership. Conversely, if an activity is not longer active, the representing position may be removed.

ARTICLE V – DUTIES OF THE BOARD OF DIRECTORS AND OFFICERS

Section 1: General Duties of the Board of Directors: The Board of Directors as a whole shall have the following general duties:

  • Establish and enforce policies, guidelines, business procedures, and job descriptions of the organization consistent with these bylaws as deemed necessary for the conduct of Region business;
  • Annually review all policies, guidelines and business procedures of the Region and update them as necessary;
  • Appoint specific managers to lead the organization’s various racing activities;
  • Appoint a qualified person to the position of Editor of the Region’s publication, and other Organization business operations positions;
  • Appoint all standing and special committees;
  • Approve the appointment of all operating Chiefs and Officials;
  • Approve the annual budget and authorize use of organization funds including payment for services rendered;
  • Oversee the performance of all organization activities.

Section 2: Duties of Individual Board Positions: In addition to the general duties of the board, the Board shall establish, by policy, the specific duties and responsibilities of each individual board position.

ARTICLE VI – MANAGERS

Section 1: Appointment of Managers: The Board of Directors may, from time to time, see fit to establish specific positions for specific activities. The Board of Directors, upon establishing such a position shall by policy define the duties and time limits for those positions.

ARTICLE VII – COMMITTEES

Section 1: Committees Established: The Board of Directors may, from time to time, see fit to establish committees for either specific or ongoing activities. These committees may be either standing or given specific times for existence at the determination of the Board. The Board, upon establishing such a committee, shall by policy define the membership, duties, responsibilities and time limits for those committees.

Section 2: Duties of Committees: The Board of Directors, by policy, shall establish the duties of the standing and ad hoc committees authorized by the Board.

ARTICLE VII – FISCAL YEAR

Section 1: Fiscal Year: The fiscal year of the organization shall be from January 1 to December 31.

ARTICLE VIII – POLICIES

Section 1: Operating Policies: The Board of Directors shall establish and maintain a set of operating policies as specified in these Bylaws and as are reasonable and necessary, in the judgment of the Board, to conduct the business of the Board.

Section 2: Policy Review: The Board of Directors shall provide for the regular review of policies, business operations documents, job descriptions for staff and the duties and responsibilities of Committees established.

ARTICLE IX – PERSONAL LIABILITY

Section 1: Personal Liability: All persons or corporations extending credits to, contracting with, or having any claim against the organization or the Officers or Directors shall look only to the funds and property of the organization for payment of any such contract or claim or for the payment of any debt, damage, judgment or decree, or any other money that may otherwise become due or payable to them from the organization or the Officers or Directors, so that neither the members of the organization nor the Officers or Directors present or future shall be personally liable therefore.

Section 2: Bonding: The Board of Directors may, at their discretion, require that any officers, directors, managers, or other persons with organization responsibilities be bonded in an amount to be determined by the Board of Directors.

ARTICLE X – INDEMNIFICATION

Section 1: Indemnification Invoked: The organization shall indemnify any person who was or is a party to any threatened, pending or completed action, suit or proceeding whether civil, criminal, administrative or investigative by reason of the fact that the person is or was a Director of the organization. Indemnification covers all damages, judgments, fines, amounts paid in settlement and expenses including, but not limited to attorney fees, actually and reasonably incurred in connection with the indemnified action, suit or proceeding.

Section 2: Conditions for Indemnification: The conditions for indemnification are compliance by the indemnities with the standard of good faith and reasonableness of such person’s action required by the provision of any laws or regulations applicable to the type of action, suit or proceeding, and compliance with eligibility determination as required by the provision of any applicable laws or regulations.

Section 3: Indemnification Made: Indemnification may be made although the indemnities is adjudged to be liable for negligence or misconduct in the performance of such person’s duties if the court in which the action or suit was brought determines that in view of all of the circumstances of the case, the person is fairly and reasonably entitled to indemnity for the expenses which the court shall deem proper.

ARTICLE XI – SEVERABILITY

Any provision of these Bylaws which is inconsistent with existing laws of the State of Hawaii or with the Bylaws of the Big Island of Hawaii Region Sports Car Club of America, Inc. shall be invalid. All other provisions of these Bylaws shall not be invalidated by the invalid provision. Otherwise, these Bylaws shall be in full force and effect.

ARTICLE XII – AMENDMENT OF ARTICLE OF INCORPORATION AND BYLAWS

Section 1: Amendment of the Articles of Incorporation: The Board of Directors may by a 2/3 majority vote amend the Articles of Incorporation.

Section 2: Amendment of the Bylaws: Amendment of the Bylaws shall be approved by an affirmative vote of 2/3 of the voting membership of the Board of Directors. Bylaws amendments may be proposed by a member of the Board of Directors or a group of general members. Detailed procedures and requirements for review and development of amendment(s) to these Bylaws are established by Board policy.

ARTICLE XIII – ADOPTION

These Bylaws were adopted by vote of the membership of the Big Island of Hawaii Region Sports Car Club of America on __________________ .

Signed:_______________________________ Date: _________________________

Regional Executive

Signed:_______________________________ Date: _________________________

Secretary

Important Note:

Signatures and dates on the original documents are on file with the SCCA Big Island of Hawaii Region club secretary.

BIG ISLAND OF HAWAII REGION SPORTS CAR CLUB OF AMERICA

OPERATING POLICIES

1. DUES:

Section II of Article II of the Bylaws provides for a policy establishing region dues through assessment of individual members in conjunction with the National Sports Car Club of America dues.

Annual dues for renewal of membership are assessed in conjunction with the National Sports Car Club of America dues or are assessed individuals if the individual is not a member of National Sports Car Club of America.

Region dues shall be due and payable within thirty days of the billing by the Big Island of Hawaii Sports Car Club of America and/or National office of Sports Car Club of America. Immediate payment of dues is required for new memberships.

The amount of the annual regional dues is set yearly by vote of the Board of Directors.

2. CONDUCT AND DISCIPLINE:

Section III of Article II of the Bylaws provides for a policy establishing a Code of Conduct and policies for discipline of members.

It is the expectation of the Board that the conduct of Board members and general members will be in accord with the highest standards of consideration and diplomacy.

It is further expected that members of the Board will be without personal conflict of interest regarding Board decisions and that they will disclose potential conflicts of interest to their fellow members assembled for those decision-making purposes. Board members assembled shall decide at that time whether or not to include the vote of the individual making the disclosure. The potential conflict shall be noted in the record of the decision.

Any general member may be disciplined or suspended by a majority vote of the Board of Directors at any time for an infraction of any organization rule, or for any other cause, if the Board of Directors deems such action in the best interest of the organization. The Board of Directors shall immediately notify the member of the action taken by the Board of Directors.

If the general member requests, the Board of Directors shall thereafter hold a hearing at which the disciplined or suspended member shall be entitled to a reasonable opportunity to be heard in person by the Board of Directors after which hearing, the Board of Directors may continue the discipline or suspension for a definite period of time, terminate the discipline or suspension, or expel the member. The disciplined, suspended or expelled member shall be notified of the Board of Director’s decision by personal delivery or certified mail within ten (10) days of such hearing.

3. MEETINGS:

Section I of Article III of the Bylaws provides for a policy establishing types of meetings and a schedule of meetings.

Board of Directors Meetings: Regular meetings of the Board of Directors shall be held monthly or at such times or frequency as the Board may specify. The purpose of the Board of Directors meetings shall be to provide oversight for the Region’s operation and finances, and to set general and operating policies for the Region.

Special Board of Directors Meetings: The Regional Executive or any three other directors may call such a meeting. The purpose of the meeting is limited to the stated reason for which the meeting was called.

Board of Directors Executive Session: By a vote of three (3) Directors the Board can close a meeting of the Board of Directors and go into executive session to discuss matters involving sensitive litigation, legal, personnel or contract negotiation matters.

Informal Action by Directors: Any action required by law to be taken at a meeting of the Board of Directors, or any action which might be taken at a meeting of the Board of Directors, may be taken without a meeting if a consent in writing setting forth the action so taken shall be signed by all of the Directors. These actions, including any votes and resolutions must be presented at the next formal meeting of the Directors and included in the minutes of that meeting.

Annual Meeting/General Membership Meeting: The annual meeting of the members, which is also the general membership meeting, shall be held in the fall of each year. The purpose of the annual meeting shall be the election of officers and directors, and the annual reports of officers, directors and committees. The purpose of the general membership meeting is to exchange information, to provide advisory input to the Board of Directors, and for the fellowship of the members. The date of the annual meeting/general membership meeting shall be determined by the Board of Directors in sufficient time to allow for the fall nominating process. No quorum is required.

Special General Membership Meetings: Special general membership meetings of the members may be called by the Regional Executive, majority of the Board, or any twenty five (25) members of the region, in good standing. The purpose of the meeting is limited to the stated reason for which the meeting was called.

Section II of Article III provides for a policy establishing the rules of conduct including, but not limited to, notice of meetings.

Notice of Board Meetings: A written, printed and/or electronic notice stating the place, day and hour of board meetings shall be published annually and prior to each regular board meeting by the Secretary.

Notice of Membership Meetings: A written, printed and/or electronic notice stating the place, day and hour of the annual or any special general membership meeting shall be given by the Secretary not less than fourteen (14) days or more than thirty (30) days before such meeting. Such notice shall be sent to each member appearing upon the records of the organization.

Notice of Special Meetings: Notice of special Board of Directors meetings must be transmitted at least 24 hours prior to the scheduled special meeting. Notice of special membership meetings shall be transmitted at least one week prior to the scheduled special meeting.

4. NOMINATIONS, ELECTIONS, REMOVAL, AND RECALL:

Section III of Article IV of the Bylaws provides for a policy establishing processes for nominations, voting, elections, vacancies, removal, and recall of members of the Board of Directors.

Nomination and Election of Officers and Directors: A nominating committee consisting of the Director at Large, serving as Chairman, and three (3) general members shall be appointed by the Regional Executive at least ninety (90) days prior to the annual meeting.

The nominating committee shall nominate one or more candidate for each open Board of Director position after obtaining the consent of each candidate to serve. All nominees shall be members in good standing and must be able to meet the minimum requirements of the position.

Additional nominations may be made by any twenty-five (25) members in good standing. Such nominations must be made in writing, signed by those members making the nomination and countersigned by the nominee.

All nominations must be delivered to the Secretary no later than forty-five (45) days prior to the annual meeting. The Secretary shall prepare a ballot containing the names of all persons so nominated. A secret ballot shall be provided for this purpose.

Only ballots received by the Secretary prior to the time when the annual meeting is called to order will be considered. All ballots will be opened and tabulated by three (3) or more tellers appointed by the Board of Directors.

Removal from Office: Any Officer or Director may be removed from the Board of Directors and a vacancy declared by an affirmative vote of two-thirds (2/3) majority of the Board of Directors. The Board member shall be considered for removal for: (1) conduct not in keeping with the mission of the organization or conduct that will negatively affect the image of the organization; (2) non-attendance at three (3) consecutive meetings of the Board of Directors without being excused by the Regional Executive; or (3) failure to complete assigned duties in a timely manner. The Board member to be removed will be notified in advance of the meeting at which he/she will be considered for removal and may choose to appear in his/her own defense.

Recall: A written petition signed by not less than five percent (15%) of the members, but no less than 25 members, determined by dividing the number of signatures by the total number of current region members, may be submitted to the Secretary setting the reason for the removal of any officer/director of the organization. Said person shall be removed from office by the vote of a majority of the membership. A special election shall be held for that purpose.

Upon receipt of such petition the Secretary shall include notice of the petition in the notice of the next general membership meeting. The person involved shall be given the opportunity to be heard at this meeting. Within ten (10) days after that meeting, a secret ballot shall be mailed to the membership for the purpose of voting for or against the recall of the person involved.

5. DUTIES OF BOARD MEMBERS:

Section II of Article IV of the Bylaws provides for a policy defining the specific duties and responsibilities of each individual board position.

Duties of Regional Executive: The Regional Executive is elected for a one year term. The Regional Executive shall be the principle executive officer of the organization and shall in general oversee and supervise all of the business and affairs of the organization. The Regional Executive shall perform the following specific duties:

  • Prepare agendas for all regular and special Board meetings in advance of the meetings;
  • Preside at all meetings of the Board of Directors;
  • Sign any deeds, mortgages, bonds, contracts, or other instruments, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or these Bylaws or by statute to some other Officer or agent of the organization;
  • Supervise and direct the appointed Managers and the Chairs of the appointed Committees;
  • Perform all other duties incident to the office of Regional Executive.

Duties of Assistant Regional Executive: The Assistant Regional Executive is elected for a one year term. In the absence of, or inability to perform, or refusal to act of the Regional Executive, the Assistant Regional Executive shall perform the duties of the Regional Executive, and when so acting, shall have all the powers of and be subject to all restrictions upon the Regional Executive. In addition, the Assistant Regional Executive shall have the following specific duties:

  • Chair the Bylaws Committee and convene the Committee as needed;
  • Chair the Memberships Committee;
  • Preside at all meetings of the general membership;
  • Assist the Regional Executive with public relations and community liaison;
  • Assume all duties of the Regional Executive as necessary.

Duties of the Secretary: The Secretary elected for a one year term. The Secretary is responsible for all the organization’s official documents and records and for recording the proceedings of all meetings. The Secretary shall perform the following specific duties:

  • Transmit official meeting notices, agendas and supporting documents ahead of meeting dates;
  • Keep the minutes of the meetings of the Board of Directors and members;
  • See that all notices are given in accordance with the provisions of these Bylaws or as required by law;
  • Be the custodian of the corporate records and of the seal of the organization;
  • Sign all official documents of the organization requiring the Secretary’s signature;
  • Process and receive the ballots for the annual elections and cause them to be counted in accordance with the provisions of these Bylaws;
  • Assume all duties assigned by the Board and the Regional Executive.

Duties of Treasurer: The Treasurer is elected for a two year term. The Treasurer is responsible for the financial activities of the organization. The Treasurer shall perform, or cause to be performed, the following specific duties:

  • Maintain the corporate accounting/financial control system;
  • Prepare the organization’s annual operating budget for Board review/approval;
  • Maintain corporate bank accounts;
  • Keep accurate records of all receipts, gifts, expenditures, deposits and financial transactions involving or concerning the organization;
  • Maintains a current and correct accounting of the organization’s financial status;
  • Provide financial information to the Board of Directors at each meeting;
  • Submit all required financial documents and reports to external organizations;
  • Coordinate the annual review of the organization’s books;
  • Manage the organization’s funds;
  • Provide an annual accounting to the membership;
  • Issue checks;
  • Direct the preparation of and monitor the organization’s annual operating budget;
  • Assume all duties assigned by the Board and the Regional Executive.

Duties of Director-at-Large: The Director-at-Large is elected for a two year term. The Director-at-Large shall perform the following specific duties:

  • Represent the membership at large;
  • Chair the Nominations Committee and provide the Secretary with a slate of candidates for elected office as required by these Bylaws;
  • Assume all duties as assigned by the Board and Regional Executive;
  • Represent the membership at large.
  • Act as Parliamentarian and to ensure that the Bylaws are followed;
  • Assume all duties assigned by the Board and Regional Executive.

6. MANAGERS AND DUTIES:

Section I of Article VI of the Bylaws provide for a policy for the appointment of racing managers and defining their duties.

Qualifications of Managers: All managers appointed shall be qualified for these respective positions by being able to meet the minimum requirements for training, experience, and/or education in each field and by aptitude and/or leadership ability as outlined in these bylaws and the specific manager’s job description approved by the Board of Directors.

Duties of the Business Manager: At such time as the organization’s business affairs require, the Board may establish a position of Business Manager and establish a compensation level as appropriate by majority vote of the Board of Directors. The time and compensation of the Business manager will be set by the Board of Directors and may be changed from time to time at the pleasure of the Board by majority vote. The Business Manager is retained at the pleasure of the Board.

The Business manager is responsible for performing the day-to-day operations of the Region as assigned by the Board of Directors and under the supervision of the Regional Executive. The Business Manager shall perform the following specific duties:

  • Conduct all routine business of the organization as outlined in the Business Manager job description;
  • Perform routine bookkeeping and banking functions as instructed by the Treasurer;
  • Perform routine record-keeping functions;
  • Maintain required files, records, and supplies;
  • Handle routine inquiries and correspondence;
  • Prepare a regular report to the Board of Directors outlining the activities undertaken;
  • Maintain statistical information about the organization and its operations;
  • Support the Race Operations Manager, Competition Manager, Solo Manager, and Rally Manager with routine correspondence and other routine functions as requested by the managers;
  • Be responsible for finances and budget control within the approved budget;
  • Assume all other duties delegated by the Regional Executive.

Duties of the Rally Manager: At such time as the organization decides to establish a Rally program, the Board of Directors, by majority vote may establish both the Rally program and the position of Rally Manager. The Rally Manager shall be appointed for one year.

  • The Rally Manager shall be responsible for the conduct of the Region’s Rally program. The Rally Manager shall have the following specific duties:
  • Serve as Chairperson of the Rally Committee;
  • Assume responsibility for developing and submitting to the Board for approval an annual budget for the conduct of Rally events;
  • Report the activities of the Rally program to the Board and the general membership on a regular basis;
  • Be responsible for the finances and budget control within the approved budget;
  • Assume any other duties as assigned by the Regional Executive.

Duties of Competition Manager: At such time as the organization decides to establish a Road Racing program, The Competition Manager shall be appointed for one year and shall be responsible for driver competition licensing and driver training, as per the GCR. The Competition Manager shall perform the following specific duties:

  • Arrange and chair meetings for competition license holders as may be called from time to time;
  • Arrange for and direct the conduct of the Region’s Driver Schools;
  • Maintain a listing of drivers and their competition status;
  • Be responsible for finances and budget control within approved budget;
  • Perform other duties as directed by the Regional Executive or the National office.

Duties of Solo Manager: The Solo Manager shall be appointed for one year and shall be responsible for the conduct of the Region’s Solo program. The Solo Manager shall have the following specific duties:

  • Assume responsibility for developing and submitting to the Board for approval an annual budget for the conduct of Solo events;
  • Serve as the chairperson of the Solo Committee;
  • Report the activities of the Solo program to the Board and the general membership on a regular basis;
  • Be responsible for finances and budget control within approved budget;
  • Assume any other duties as assigned by the Regional Executive.

Duties of the Road Racing Race Operations Manager: The Road Racing Race Operations Manager shall be appointed for one year and shall be responsible for the preparation, organization, and conduct of competition racing events. Specific duties include:

  • Organize, direct and control race operations before, during and after racing events;
  • Prepare race operations and the conduct of events in conformance with the GCR; shall act as or appoint Race Chairman of Record;
  • Chair the Chiefs Committee;
  • Recommends Chief appointments;
  • Ensure each Chiefs ability to properly perform assigned functions;
  • Direct and supervise the Chiefs in the performance of their duties, disciplining as necessary;
  • Appoints the driver registrar;
  • Prepare and submit timely narrative race reports for each competition event;
  • Submit all financial information to the Treasurer for preparation of a race financial report in a timely manner;
  • Be responsible for finances and budget control within approved budget;
  • Performs any other duties delegated by the Regional Executive.

7. COMMITTEES:

Section 3 of Article VII of the Bylaws provides for a policy establishing standing and ad hoc committees, their membership, and their duties.

Racing Committees: As the racing activities of the organization warrant, the following standing committees shall be established: Competition Committee (Road Racing), Solo Committee, Rally Committee, and Chief’s Steering Committee, the activities of which shall be subject to the approval of the Board of Directors.

Committee Membership: The members of each standing committee and the chairperson for each standing committee shall be appointed by the Regional Executive with the concurrence of the majority of the Board of Directors. All committee members are appointed for one (1) year unless otherwise specified or directed by the Board of Directors.

Ad Hoc Committees: The Regional Executive, with the concurrence of the majority of the Board of Directors, can appoint other ad hoc committees as necessary to further the interests of the Region.

Competition Committee: The Competition Committee shall be responsible for driver competition licensing and driver training activities.

The Competition Manager shall be the chairperson of the Competition Committee. In that capacity, the Competition Manager shall perform the duties outlined in Article V, Section 1 of these Bylaws.

Solo Committee: The Solo Committee shall consist of up to ten (10) members of the organization who regularly participate in the Solo program and at least one Solo Safety Steward. The committee shall be responsible for the planning and technical execution of all Solo events. The Solo Committee shall have the following specific duties:

  • Develop and implement a Solo program plan;
  • Publish and distribute rules to all participants;
  • Provide for awards and recognition.
  • The Solo Committee chairperson shall be the Solo Manager. The Solo Manager shall have the following specific duties;
  • Establish budgetary requests;
  • Enforce rules for the conduct of all Solo events;
  • Arrange and chair meetings for Solo drivers;
  • Assure that all technical functions of all Solo events are provided for;
  • Report Solo activities to the Board;
  • Assure that all solo events and participants are in accord with the Solo rules.

Rally Committee: The Rally Committee shall consist of members who regularly participate in the Rally program. The Committee shall be responsible for the planning and technical execution of all rally events. The Rally Committee shall have the following specific duties:

  • Develop and implement a Rally program plan;
  • Publish and distribute rules to all participants;
  • Provide for awards and recognition.
  • The Rally Manager shall be the Rally Committee Chairperson. The Rally Committee Chairperson shall have the following specific duties:
  • Establish budgetary requirements;
  • Enforce rules of conduct for the rally events;
  • Arrange and chair meetings for rally drivers;
  • Report Rally activities to the Board;
  • Assure that all technical function of rally events are provided for;
  • Assure all rally events are conducted in accord with rally rules

Chief’s Steering Committee: The Chiefs Steering Committee is responsible for planning and conducting competition events per the SCCA GCR. The committee will be comprised of the Chiefs of Race Specialties and others interested in race operations. The Race Operations Manager is the Chairperson of the Chief’s Steering Committee. The responsibilities of the Committee shall be to:

  • Ensure that all technical functions of all race events are provided for per the SCCA GCR;
  • Arrange for all prizes and awards at said events as per the SCCA GCR;
  • Serve as an instruction and problem-solving body for the Chiefs of Specialties and future Chiefs of Specialties;
  • Develop and maintain policies, procedures and protocols for operating a competition event;
  • Perform other duties as assigned by the Regional Executive.

The Race Operations Manager, as Chairperson of the Chiefs Steering Committee, shall perform the duties and functions outlined in Article VI, Section 3 of these Bylaws.

Membership Committee: A Membership Committee shall be established to address the of the organization’s overall membership, public relations, news and social activities needs. The Membership Committee shall have the following specific duties:

  • Promote membership in the organization;
  • Ensure the processing of membership applications;
  • Develop and implement the overall membership, activities and public relations plan, recommend the plan and budget to the Board;
  • Implement the membership portion of the membership, activities and public relations plan within the established budget;
  • Ensure the development of the current roster of all organization members and periodically provide updated rosters to the Secretary and Region’s publication editor;
  • Conduct worker licensing;
  • Verify membership for licensing purposes;
  • Select a webmaster to maintain the organization’s website.

The Director-at-Large Board member is the Chair of the Membership Committee. The Membership Committee Chairperson is responsible for organizing and implementing the organization’s membership, activities and public relations programs. The Membership Chairperson has the following specific duties:

  • Recommend members for the Membership Committee;
  • Direct development of and oversee implementation of the membership, activities and public relations plan;
  • Develop and maintain membership policies and procedures;
  • Appoints the worker registrar;
  • Provide input into the development of an annual membership, activity and public relations plan in the area of activities;
  • Implement the activities portion of the membership, activities and public relations plan within the established budget;
  • Arrange for the annual/general membership meeting;,
  • Arrange for an annual program for worker and new member orientation and training;
  • Liaison and public relations to the general membership;
  • Provide for the publication of the organization’s newsletter;
  • Provide for news and media releases, and other organization publicity;
  • Other duties as assigned by the Membership Committee Chairperson.

8. AMENDMENT OF THE BYLAWS:

Section 2 of Article XI provides for development of a policy defining the detailed procedures and requirements for review and development of amendment(s) to these Bylaws.

The Board of Directors or any twenty-five percent (25%) of the members in good standing, but no less than 25 members, of the organization may, by written petition submitted to the Secretary, propose an amendment to these Bylaws. Upon such proposal being submitted, a copy thereof shall be included in the notice of the next meeting of the active members, together with a ballot upon which the active members in good standing of the organization may vote for or against such proposal.

Notice of such proposal and such ballots shall be mailed by the Secretary at least thirty (30) days before the date on which such ballots are to be returned. If a majority of those returned are in favor of the proposal, the proposed amendment shall thereby be approved and adopted. The Secretary shall give notice of the results of such voting, within thirty (30) days thereafter, to all members of the organization and such other notices as may be required by the laws of the State of Hawaii and/or by the Bylaws of the Big Island of Hawaii Sports Car Club of America Inc.

9. ADOPTION OF OPERATING POLICIES:

These Operating Policies were adopted by vote of the membership of the Big Island of Hawaii Region Sports Car Club of America on __________________ .

Signed:_______________________________ Date: _________________________

Regional Executive

Signed:_______________________________ Date: _________________________

Secretary

Important Note:

Signatures and dates on the original documents are on file with the SCCA Big Island of Hawaii Region club secretary.