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BIG ISLAND OF HAWAII REGION SCCA Present: Barbara Archer, Paul Zabel,
Jonathan Spiegel, Brian Dorr Call to order: Barbara Archer called the meeting to order at 9:05 am. Minutes
Approval: The May minutes were
presented for approval. Financial
Report: Jonathan reports that all
is well financially. The cargo container is paid for -- $1,000.00.
We paid the $200.00 deposit for the Evolution Driving School. Membership
Report: Brian reports that we had
one new member from Waimea join at the May Solo event. Membership is
steady at 59. Several
photographers were at the last Solo event. It was suggested we have
media passes for photographers and other media personnel. National’s member incentive program: This topic will be covered at the next board meeting. Local
region benefits and discounts: Brian reports that this is in progress; Jonathan has paperwork ready
for Checkers Auto they are anxious to join. Competition Update: Solo
event update: Jonathan reports
that there was an excellent turn out for the May event with 30
entries. The event received good comments from visitors and viewers. Entry
Fee Clarification: Current
entry fees cover only 4 runs. Drivers who want to run more than 4
runs will have to pay an additional $20 for pre-registered or an
additional $25 for registration at the track. If drivers want to run
other cars in additional heats, additional fees will apply to the
additional heats. Track Paving: The May 31, 2009 event brought in $780.00 of donations for this project. Contributors will be publicly recognized (name only) at the end of the campaign. Chiefs and Officials: Barbara will route the current list of Chiefs and Officials to board members for approval. When approved, the list of Chiefs and Officials with contact information will be posted on the website Bradshaw Airstrip Report: Brian presented a map of the airstrip. Coronal Richardson’s will work on the details on their end. Paul asked if we know the National SCCA track approval criteria/process. We do not. Paul will contact National SCCA about track inspections. Old Airport Meeting: Paul and Jonathan report that the plan is complete for the current park, it was decided that this was not the venue for SCCA since the park is a dedicated “Green Space”. However with the help from Paul Zabel the consultants have included consideration of motorsport needs for the planning of the regional park. This venue will be able to accommodate several groups including the RC clubs, farmers markets, etc. The board will be compiling a list of other groups wanting to share the space and help promote a motorsport paved area (MUPA). No specific time frame has been established for discussions relating to the regional park. The expectation is that it will be about 6 months until these discussions begin. Evolution Autocross School: Jonathan reports that the contract has been signed and the $200.00 deposit has been sent.Information about the Evolution Driving School is posted on the website. We
will begin advertising the event to our members now: The school can handle 18 entrants. Entrants will have until August 30 to submit their request for the school – a deposit of ½ the entry fee is required to secure a place in the school. The entry fee deposit is non-refundable, but may be transferred to another entrant if one is available. Entry preference may be given to those who work the September Car Control Clinic. It was suggested we contact Ohana Road about both the Car Control Clinic and the Evolution Driving School. Brian will follow up on this. Car Control Clinic: A sign-up sheet for the Car Control Clinic helpers will be created. Jonathan needs the information about distances for the 3 course areas from the last CCC. Jonathan will contact Jim Cohn to see if he has the distance information. Cargo
Container Move: Jonathan
reports that the container is ready to move, and will make
arrangements with Bob Lindsey to move the container to the track.
Jonathan has three references for movers. We expect arrangements to
be made for the move this month. Solo Promotion Kit: We received the free “Solo Promotion Starter Kit” from National SCCA. The kit was turned over to Brian. Trans
Pacific Exchange Road Race -- Bremerton: The dead line for having shirts printed is the first of Aug. They
must be produced and sent to NW Region by mid August. Region Operations: September Planning Date: We have 2 major projects to plan for – the Bradshaw Airstrip site and the regional park. It was agreed that we will set a date in mid-September as a planning meeting for these 2 very important projects. Military
Dues Structure: We will adopt
the National SCCA dues structure. The regional dues structure for
this category will mirror the National SCCA dues structure. Website Update: Paul reports that the site is up to date. Paul is revising and updating the contributions list for the board. Website Improvements: Plan for 2010 will be discussed at next meeting. Barbara requested the board come up with 3 to 5 ideas for website enhancements. All board members should submit website improvement ideas to Barbara by July 1st. Public TV Update: Brian will be putting together two 30 second public announcements he is still seeking volunteers to help with this and the camera. Christmas Parade: Brian will be in contact with Bill Sanborn about Parade. Hilo Car Show: There is a car show in Hilo. Brian will contact Rob Gavel, Jr. and will work on details for SCCA to be represented at the car show. RE’s Report: Strategic Plan: The strategic Plan will be discussed at the next board meeting. Adjourn: The meeting was adjourned at 10:50 am. Respectfully
submitted,
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