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BIG ISLAND OF HAWAII REGION SCCA
PRESENT: Paul Zabel, F. Brian Dorr, Jonathan Speigel, Mark Pernell, Barbara Archer CALL TO ORDER: The meeting was called to order by Barbara Archer at 9:15 a.m. MINUTES: The minutes of the January 12, 2008 meeting were presented for approval.
It was reported that our dues structure is still not correct. Barbara will contact National SCCA about the dues structure error again. FINANCIAL REPORT: The current year-to-date financial statement was presented. There is a net loss of approximately $806.00. Revenues will catch up. Track fees for February are paid. Brian requested additional reimbursement for food for the annual meeting. Brian will submit invoices. The 2009 budget will be ready for the March board meeting. The 2009 budget will be very similar to the 2008 budget.
MEMBERSHIP REPORT:
Hawaii member breakdown is:
Six new members signed up at the last event and are not yet included in the membership numbers. Paul asked to be authorized to access membership information on the National SCCA website. Barbara will request authorization for Paul. Brian requested that he receive information on new members and weekend members directly. It is difficult to obtain this information from National in a timely manner. Also, Brian requested that questions be run through the region. Barbara will set up a system to get new member and weekend membership information to Brian. Brian requested that “New participant” information be included on the website. It was agreed to set up a “New participant – click here” link on the website’s Registration page that will link to a comprehensive set of instructions and information for new participants. National Membership Benefits: We recently received a long list of member discounts and benefits from National SCCA. This list will be posted on the region’s website. Flyer Distribution: Brian requested input about flyer posting locations. The following locations were suggested:
Please email Brian with any other suggestions. COMPETITION UPDATE: January Solo Event: The tune and test session went well. The food was great! 2009 PAX Points Cards: Car Control Clinic: The car control clinic is still on hold. We need committed workers to move ahead with this project. We will send out an email and will also post a notice on the website that we need workers to make a commitment to this project. Jonathan will put together a list of needed positions and numbers of workers for each position. Evolution Drivers School: Barbara reported that per Paul Moffett, all Saturday dates are taken. Paul Moffett indicated that we can work with other clubs to obtain a Saturday date. There was a discussion about other options to a Saturday/Sunday. Abandoned airports are another possibility. Jonathan will follow up with people he knows with small planes. We will continue to work on this. Having people pre-subscribe/pre-pay for the event was discussed. Cargo Container: Jonathan will get with Robert Parker Smith regarding getting the container set up and moved. Jonathan will involve Bob Lindsay in the cargo container move and placement. Brian will talk to Mike McCrary about becoming the region’s official equipment manager. Track Paving: The new track paving estimate is 2,180 sq. feet. Paul will follow up with Tom regarding the current cost of asphalt. The cost is expected to be around $7,000.00-$8,000.00. This is primarily a KART Club project and the KART Club asked Jim Cohn to participate in the project.
REGION OPERATIONS: 2009 Supplemental Regulations Approval: The 2009 supplemental regulations have been changed to reflect the heat run system we currently use. No other changes were recommended. Website: We have some requests for links that do not fit our current structure. Paul will create a new box on the “links” page for these new types of links. We have a request from a mainland business to advertise on our website. It was decided that we will not accept paid advertising, only sponsorship. The requesting person will be informed of this decision and offered an opportunity to provide us with sponsorship. We have a sponsor policy that outlines what benefits sponsors receive including website links. Website Update Policy: Paul is still refining the website update policy. Paul will send out a revised website update policy for all board members to review. Brian requested that the event results be posted in the excel format that used to be used. This will be worked on. We need another laptop to facilitate this. We will look for a laptop donation. Public TV Project: Brian completed the introduction class. Brian will be completely certified on Mar. 5. There is no charge for use of the equipment – however, if you break it, you pay for it, and you can’t use other equipment until it is paid for. Brian will solicit at least 2 other members to join this project. The region will be required to produce quarterly 15 – 28 minute programs. Activities Schedule: The yearly activities schedule will be completed by the March Board meeting. RE’s REPORT: Barbara presented a draft Mini Strategic Plan. Barbara noted that the plan has a huge number of items included and that the plan needs further focus. Barbara asked that each board member select the three items they think are most important. Consider the 20/80 rule in selecting the items. What are the items that will give 80% of the results? The selections will be discussed at the next board meeting. ADJOURN: The meeting was adjourned at 12:30 p.m. Respectfully submitted |
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