BIG ISLAND OF HAWAII REGION SCCA
BOARD MINUTES
OCTOBER 1, 2008
KONA

PRESENT: Jim Cohn, Barbara Archer, Jonathan Spiegel, Paul Zabel
ALSO PRESENT: Brian Dorr

CALL TO ORDER: The meeting was called to order by Jim Cohn.

MINUTES: The minutes of the September 10, 2008 meeting were presented for approval.
M/S, Jonathan/Jim. To approve the minutes as presented.
MOTION PASSED – Unanimous.

FINANCIAL REPORT:

The van insurance is renewed. All bills are paid. We are near budget for the year.

M/S. Barbara/Jim. To accept the financial report as presented.
Motion passed – unanimous.

MEMBERSHIP REPORT:

Membership Numbers: We continue to hover around 60 members. We have 2 good prospects for new members. Both prospects have attended 2 solo events and thoroughly enjoyed the competition. We also had 6 or 7 temporary memberships at the last event.

Brian is working on putting flyers out at NAPA again in both Hilo and Kona.

A question came up about what happened to our previous core of members. Two factors that most likely affect out member numbers include the reduction in the exposure we receive in Motorhead in addition to the reduction in circulation for Motorhead. Other type of publicity are also less at this point.

There was a discussion about public access TV as a way of getting our message out. It was suggested we look at that for the Car Control Clinic. Also, we need to look at regular event coverage; e.g. quarterly coverage of several of our events. Brian has a video camera. We need to get together and develop a group of people to handle this type of program. Brian offered to be a part of the group.

Overall, we need to increase our visibility.

2009 Board Nominations: The following final candidates were selected for the 2009 Board of Directors slate.

The board submitted the following nominations for 2009 Board of Directors positions:

Regional Executive – Barbara Archer

Assistant Regional Executive – Jim Cohn

Secretary – Paul Zabel

Treasurer – Jonathan Spiegel

Director-at-Large – F. Brian Dorr

Website Re-Design:
Barbara and Paul Zabel will meet Saturday, October 4 to go over the website development and develop a checklist of items needed to complete the project and fully implement the website.

Barbara presented correspondence with Nick Zabel. Barbara will fax information to Nick and request a formal proposal for completion of the website. A formal agreement will be entered into to ensure that the website will be done in a timely manner and that Nick will be paid in a timely manner.

The goal is a completed and operational site reflecting the selected design.

Pictures take up a lot of storage space on the website. It was decided that pictures will be on the website for 2 “seasons” and will then be stored in an album site.

It was requested that the membership be informed of the pictures on the following site:

www.scca-hilo.blogspot.com

COMPETITION DEVELOPMENT
Buttonwillow Weekend: Approximately 6 people are participating in the Buttonwillow weekend on 10/25-26/2008.

Cargo Container: We received no reply to the Mattson letter.

M/S, Jim/Paul. To purchase Robert P. Smith’s 20’ cargo container for $1,000.00 and to spend an additional $600.00 to move the container to the Hilo dragstrip site.
Motion passed – unanimous.

Jim is sending a letter to Paul Moffett at the Parks and Recreation Department to make sure that we are authorized to place a container at Hilo dragstrip and where we may place the container on site.

Once the container is in place, we will sell the van. The goal is return on our investment.

It was suggested we start now to develop a workgroup to paint the cargo container and put shelving, etc. in it. Sky Olson was suggested as the leader of the work group as he previously volunteered to help set up the interior of the van. Brian volunteered to work with Sky on this project.

Hilo Dragstrip Paving: There has been no further activity from the KART club on this. It was suggested we consider developing the plan and pro-forma to help move this project along.

New Venue Development: Several possibilities are being explored.

BMW Dealership: Jim met with the BMW dealership to explore the possibility of a sponsorship arrangement and a Car Control Clinic. BMW expressed an interest in supporting a modified Car Control Clinic on their site. A site plan is needed for the sanction process.

Old Airport Site: With the backing of BMW, we might be able to explore possibilities for use of the Old Airport Site for a Car Control Clinic or Solo event.

Upolu Point: The airport land dimensions are 5,000’ by 250’. The paved area is 3,800’ by 75’. Jonathan believes that this can handle a solo event. We need to see if the site can be available for solo or car control events.

Keahole Airport: Since the control of the airport is in the hands of a different person, is it possible to re-visit the idea of running a solo event on the paved area at the east end of the airport? This needs to be researched.

RACING EVENTS:
Solo Report:
September Event: 18 people attended the September Solo Event. Although the event started late, the event ran well and the competitors were pleased with the event.

November Event: The November event will be a full solo event.

Hilo Dragstrip Dates: We have Solo dates for Hilo dragstrip as follows:

January 25, 2009

February 15, 2009

March 29, 2009

April 12, 2009

May 31, 2009

June 21, 2009

July 5, 2009

August 30, 2009

September 27, 2009

October 25, 2009

November 29, 2009

Car Control Clinic: There will be 2 Car Control Clinics in 2009. The first Car Control Clinic will be for club members and will be a training for the CCC workers. The club event will be January 25, 2009 at Hilo Dragstrip. The second CCC will be the BMW CCC and will be in February or early March. The date is not yet determined.

We need to determine if we can get some support from the SSS program for the BMW car control clinic.

BMW’s contribution to the CCC will be the site and advertising.

Jonathan and Paul will work on this.

Evolution Performance Driving School: F. Brian Dorr is working with Jonathan on this. They will report at the next meeting.

Hillclimb: We need to find out if we can use the road for this type of function. We also need to know if we can use staging areas at the bottom of the road and at the top of the road.

REGION OPERATIONS:
Mazda Championship: Barbara Archer contacted Chuck Furtado about a 2009 Mazda Championship. Barbara will recontact them.

Christmas Parade: Barbara will pursue the application process.

Chamber Membership: Jonathan will report on this at the next meeting.

RE’s REPORT:
Our key focus areas need to be the website and the BMW relationship.

ADJOURN:
The meeting was adjourned.

Respectfully submitted

Barbara Archer