BIG ISLAND OF HAWAII REGION SCCA
BOARD MINUTES
SEPTEMBER 10, 2008
KONA
PRESENT: Jim Cohn, Barbara Archer, Jonathan Spiegel
ALSO PRESENT: Brian Dorr
CALL TO ORDER: The meeting was called to order by Jim Cohn.
MINUTES: The minutes of the May 14, 2008 meeting were presented for approval.
M/S, Jonathan/Jim. To approve the minutes as presented.
MOTION PASSED – Unanimous.
FINANCIAL REPORT:
The current balance sheet and income statement were presented. Since we have not yet had the September event, our revenues are $900.00 lower than budget. At the same time, our expenses are $2,300.00 below budget for a net surplus of approximately $1,800.00 profit to date. All our bills are paid. We have approximately $4,200.00 in the bank.
M/S, Barbara/Jim. To accept the financial report as presented.
Motion passed – unanimous.
MEMBERSHIP REPORT:
Membership Numbers: We currently have 60 members. Our membership level is steady around 60 to 65 members from month to month.
2009 Board Nominations: It is time for the 2009 Board of Directors nominations. The board positions and the nominations process was discussed. An outline of the 2009 focus of various board positions is attached to these minutes.
The board submitted the following nominations for 2009 Board of Directors positions:
Regional Executive – Barbara Archer
Assistant Regional Executive – Jim Cohn
Secretary –
Treasurer – Jonathan Spiegel
Director-at-Large – F. Brian Dorr
There is a nomination policy and procedure developed last year. F. Brian Dorr will head the Nominations Committee/process. Barbara Archer will support F. Brian Dorr with the nominations process.
Membership Involvement in the Region: More membership involvement is wanted and needed both in the Region’s operations and in the Solo official/worker areas. We recognize the difficulty people have traveling from one side of the island to the other and the barrier to involvement that distance creates. We want the ability to draw on talent and involvement from all areas of the island. And we want to be inclusive in our activities.
It was suggested we investigate long range electronic teleconferencing to allow access to meetings for people from all parts of the Island. It was also mentioned that Paul Zabel may have helpful advise and input from his experiences teaching in related areas.
Website Re-Design:
The re-designed new website proposal was discussed. It was suggested that we contract for completion of the re-designed new website, get it up and running as quickly as possible, and use it for 6-9 months before making any changes. During the 6-9 month initial trial period we will develop suggestion lists for review and consideration at the end of the 6-9 month trial period.
It was suggested we put video on the suggestion list and this will be done. It was also suggested that we have a “Member Only”, password protected section on the list.
M/S Jonathan/Jim. That Barbara Archer move to implement the re-designed new website now under a business contract with Nick that specifies performance benchmarks and a related payment schedule and to run the re-designed website for 6-9 months before considering new additions or modifications.
Motion passed – unanimous.
As we move forward on the website design and get it operational, we will address the question of how we will keep the website current. F. Brian Dorr suggested we revitalize the current website until the new website is fully operational. F. Brian Dorr will contact Toby and get this moving.
RACING EVENTS:
Solo Report:
August Event: 18 people attended the August Solo Event. Timing equipment worked great. The event ran smoothly. Kudos to Glenn Swanson for a great job in registration and other areas as well. Competitors really liked the course design.
September Event: Currently, 14 people are pre-registered for the Sept. 21 event and we still have over a week to go.
Trophy Cone Magnets: Members chose the vertical design. Jonathan will submit an order and catch up those who have earned trophies to date. The order may be here by September.
Cargo Container: Three people responded to the email regarding cargo containers. The information was discussed. We will see if we can get a cargo container donated. If no results in 30 days, we discuss purchase of a cargo container owned by Robert Parker Smith.
Car Control Clinic and SSS: Members prefer a Car Control Clinic. This will have to be a club event unless we have a way to market the event. It was suggested we approach BMW to sponsor the Car Control Clinic with a target date of sometime between November, 2008 and February, 2009. F. Brian Dorr asked for a per-person amount so he could plan the catering. Barbara will look up the budgeted figure and get it to F. Brian Dorr so he can propose catering options. This will also be on the agenda for the next meeting.
Until we have a signed sponsor agreement, we will consider this a club event for planning and budgeting purposes.
Dual-Sanctioned Event: It was unanimously agreed that we should continue to work with Northwest Region regarding a 2009 Bremerton event. Barbara Archer will contact Northwest Region.
Evolution Performance Driving School: F. Brian Dorr presented initial information regarding the Evolution Autocross School. The company is interested in coming to Hawaii. There is interest in being able to conduct this type of school on the island. F. Brian Dorr will gather additional information/data and will work with Jonathan Spiegel to put together a financial pro-forma for this type of program. This will be on the agenda for the next meeting.
Road Racing Opportunity: There is a double regional/enduro at Button Willow in November. This is an opportunity to complete 5 races in 1 weekend. 4 or more people are interested in going at this point.
Upolu Point Airport: Jim reported having preliminary discussions about the use of Upolu Point Airport. Jim will research the logistics and possibilities of this as a racing venue. If the venue is feasible, we will need to put a proposal together to take to the state.
Future Event Planning: These items – Rally Cross, Tour Rally, and Joint KART Club event were deferred/tabled for now.
REGION OPERATIONS:
Mazda Championship: Barbara Archer will re-contact Chuck Furtado about a 2009 Mazda Championship.
Other Dealership Contacts: Jim believes that BMW is a potential for possible sponsorship or other support.
Christmas Parade: We want to pursue participation in this year’s Christmas Parade. Barbara will pursue the application process.
Chamber Membership: Jonathan is acquainting himself with the Chamber and what it has to offer. This will be reported on at the next meeting.
ADJOURN:
The meeting was adjourned.
Respectfully submitted
Barbara Archer
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