BIG ISLAND OF HAWAII REGION SCCA
BOARD MINUTES
MARCH 12, 2008
WAIMEA
PRESENT: Jim Cohn, Paul Zabel, Jonathan Spiegel, Bill Sanborn, Barbara Archer
ALSO PRESENT: Brian Dorr
CALL TO ORDER: The meeting was called to order by Jim Cohn at 6:20 p.m.
MINUTES: The minutes of the February 13, 2008 meeting were presented for approval.
M/S, Jim/Jonathan. To approve the minutes as presented.
MOTION PASSED – Unanimous.
FINANCIAL REPORT:
Jonathan presented the financial report including balance sheet and Income Statement. Revenue is slightly under budget because we have not had the March event yet. Prepaid expenses include auto insurance and the track fee for the March event.
M/S, Barbara/Paul. To accept the financial statements and reports as presented.
Motion passed – unanimous.
SCCA Dues: National indicated that the Spouse membership category is a national category and cannot be eliminated. Regions do have the option of not charging region dues for the membership category, but regions cannot eliminate the spouse category. There was a discussion about the dues structure. The following structure was identified:
National Region Total
Regular $60.00 $25.00 $ 85.00
Regular + Spouse $80.00 $30.00 $110.00
Family $95.00 $35.00 $130.00
M/S, Barbara/Bill. To approved the identified dues structure for 2008.
Motion passed – unanimous.
Barbara will notify National of the newly approved dues structure.
MEMBERSHIP REPORT:
Membership Numbers: We currently have 58 members. That is up from an average of 50 members in 2007. Jim noted that this is one of the highest member-to-population ratios in the nation.
Membership Brochure Insert: Brian presented a brochure insert designed to promote membership in the Big Island of Hawaii Region SCCA. The insert gives Brian’s contact information and the date of the next event. The following was suggested:
Membership Development: Bill suggested that we consider additional, social-type functions to enhance membership participation and the desirability of membership. A “Patch” membership concept was described.
Brian indicated that we can probably obtain a discount for our members at NAPA with by sending a letter to NAPA requesting a discount for our members. A membership list will need to be included with the letter. Barbara and Brian will take responsibility for doing this.
Member Satisfaction Suggestions: Brian suggested the following:
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Awards presented at each event;
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Log books for all participants;
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Member service recognized;
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“Crying Towel” award.
Website Development: The website is still under development. Jim will take over coordination and control of this project and will contact Nick to follow up.
RACING EVENTS:
Solo Report:
February Event: Paul Zabel reported on the February event. We had 22 paid entries.
Issues encountered included:
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T & S equipment difficulties (Kirk is working with the timing equipment to get it stable);
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Van misfire under load – Jevon is aware and was authorized to fix the problem;
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There was not time to do SSS training;
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We need to set up earlier;
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Car classification procedure needs work;
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Workers need training.
The following suggestions were made:
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Give all workers a specialty;
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Put worker instructions on the website;
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Post worker instructions on the van at the event.
Novice Class Proposal: There was a suggestion to establish a Novice class for new drivers. New drivers would compete in the Novice class for their first two events. After discussion, the Novice class was adopted by consensus.
KART Class: Bill suggested we add a KART class to our events. Logistics for doing this were discussed. It is possible to run KARTS with consecutive laps in heats 2 & 4.
Jim indicated he would talk to Jim Mezzensalma about this concept. Jim will also check SCCA sanctioning requirements to determine how we would have to sanction an event if we want to run a joint Solo and KART club event.
March 30 Event: Getting the timing software functioning is a priority. SSS training is also a priority. We need key worker assignments including course design, set up, SSS, Event Steward, and tech at least 2 weeks prior to the event.
Future Event Proposals: The following future events will be researched and reports will be presented at the April board meeting:
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Rally Cross – Brian Dorr
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Tour Rally – Jim Cohn
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KART – Bill Sanborn
Those reporting will present a 1-page planning document for review by the board at the April board meeting. Barbara will develop a planning report format and email that to all board members.
Car Control Clinic: After discussion, we will pursue a Street Survival Skills training program rather than our usual CCC. Jonathan will submit our CCC curriculum to the Street Survival Skills program to see if we can use that curriculum in the SSS program.
Dual Sanctioned Road Race: The dates for the dual sanctioned road race with Northwest Region are firm July 18-20. If those dates cannot be secured, the race will be canceled. Barbara will continue to follow up with Jay Bratton of NW Region regarding this.
RE’S REPORT:
Driver’s School Summary: The participants in the driver’s school had a good time and did well. There were 22 school participants, 5 from the Big Island. Big Island members were warmly welcomed and were recognized as the “longest tow” group. All Big Island participants have their Novice licenses. The average cost including basic equipment (without meals and drinks) was $3,500.00. Danny McKeever’s school will most likely take over most, if not all, of the future driver’s schools, and it is uncertain if superschools such as this one will be available in the future.
5 Year Plan and Goals: A 5-year plan/goals were reviewed. This is an initial plan and will be refined and updated over time. Additions to the plan include:
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Change Poker Rally to 1 Road rally per year
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Include the dual-sanctioned event
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Include the name of the ARC of Kona as the official region charity.
M/S. Jonathan/Paul. To approve the initial region 5-year plan with the identified additions and changes.
Motion passed – unanimous.
OTHER BUSINESS:
ARC Charity Proposal: It was proposed we adopt the ARC of Kona as the official Big Island of Hawaii Region SCCA charity for 2008. We will donate a portion of the event fun run money to the ARC of Kona. It was also suggested we put a donation jar at registration at the events and mention the charity contributions in registration notices.
M/S, Jonathan/Paul. To adopt the ARC of Kona as the official Big Island of Hawaii Region SCCA charity for 2008.
Motion passed – Unanimous.
Mazda Championship Proposal: There is a meeting with Chuck Furtado scheduled for Friday. Jim, Bill and Barbara will attend.
ADJOURN:
The meeting was adjourned.
Respectfully submitted
Barbara Archer
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