BIG ISLAND OF HAWAII REGION SCCA

BOARD MINUTES
JANUARY 9, 2008
TRANS-PACIFIC DESIGN CONFERENCE ROOM

PRESENT: Jim Cohn, Paul Zabel, Jonathan Spiegel, Barbara Archer, J. William Sanborn
ALSO PRESENT: F. Brian Dorr, Kirk Hubbard

CALL TO ORDER: The meeting was called to order by Jim Cohn at 6:13 p.m.

MINUTES: The minutes of the November, 2007 meeting was presented for approval.
M/S, Bill/Paul. To approve the minutes as presented.
MOTION PASSED – Unanimous.

RE’s REPORT:

National Convention Update: Jim Cohn will be attending the National Convention in San Antonio on Feb. 7, 8, 9 2008. Paul Zabel may go, but is not sure as of the meeting.

Allstate Contact: Jim emailed Ryan Priest at Allstate and has not had a reply as yet. Jim will try to find a phone number and try to contact Ryan by phone.

SCCA Position re: HRA/KMP: After a detailed discussion of the current situation and current issues relating to HRA and KMP, it was decided by consensus that the Big Island of Hawaii Region SCCA has no formal position regarding HRA. Jim Cohn and Jonathan Spiegel are free to continue participation in HRA as individuals, not as representatives of Big Island of Hawaii Region SCCA.

National Convention: Jim Cohn will be attending the National SCCA Convention in San Antonio on February 7, 8, 9. Paul Zabel may also attend, but is not sure at this time.

FINANCIAL REPORT:

Year End Financial Report: Jonathan presented the 2007 year end financial report. We ended the year with positive cash flow after the purchase of the van and timing equipement.

2008 Budget: The 2008 budget is included in the P & L statement. The 2008 budget is conservative and is based on the 2007 financial history. The 2008 budget was accepted by consensus.

Depreciation Schedule: The recommended depreciation schedule is the IRS General Depreciation Schedule outlined in the Treasurer’s report. Method: 200% declining balance switching to straight line, half year convention. This will be applied over a 5 year period. The depreciation schedule was accepted by consensus and will become policy.

GET Tax Status: Jonathan researched this. A summary of the research is included in the Treasurer’s report. Our T-shirt sales are “casual sales” as we only have to record profit after deducting cost of goods. Jonathan will monitor this as we go forward.

SCCA Dues: After an extended dues discussion, Barbara will prepare a dues outline that includes national dues and region dues in the following categories for the next board meeting:

• Regular member

• Regular + spouse

• Regular + family

Solo Driver Fees and Weekend Membership Requirement: After reviewing the new National SCCA requirements for Weekend Membership for non-SCCA participant drivers, the following fee schedule was proposed:

SCCA Members

Pre-registration: $20.00
Late registration (at the track): $25.00

NON-SCCA Drivers (includes $5.00 Weekend membership fee)

Pre-registration: $35.00
Late registration (at the track): $40.00

M/S – Bill/Jonathan. To accept the proposed Solo Driver fees.
Motion passed – unanimous.

REGION OPERATIONS:

2008 Board Meeting Locations: We still need permanent meeting sites for Waimea and Kona.

Advertising and Promotion: Barbara Presented a matrix of activities extracted from previous minutes. The following items were agreed upon for immediate action:

Cone magnets & PAX Championship – Jonathan Spiegel -- Budget $100.00.
Event Announcements on Community Corner – F. Brian Dorr.
Kirk will make a list of ads for the board to review at the February meeting.

Mazda Championship Exploration: Barbara will explore the possibility of having a Mazda championehip in addition to the PAX championship with Kona Mazda.

Other Dealership Discussions: Jim Cohn and Bill Sanborn will contact Island Chevrolet.

MEMBERSHIP REPORT:

Membership Numbers: Membership numbers continue to be steady around 50.

Membership Questionnaire: Barbara has not completed this at this time.

Barbara will finalize the questionnaire and email the draft to the board and membership chair for editing and input.

Website Proposal: The website proposal was reviewed and discussed. We want to proceed with website design.
M/S. Jonathan/Jim. That we allocate $500.00 for website design.
Motion passed – unanimous.
Barbara will contact Nick Zabel regarding the board’s decision.

RACING EVENTS:

Solo Events:

2008 Solo Schedule: Paul Moffett confirmed the Solo dates in writing. Barbara forwarded the track rental form and schedule to Paul Moffett.

Solo Times Awards: Jonathan presented a PAX Championship proposal. Kirk Hubbard has agreed to be points keeper. The proposal was accepted by consensus. Jonathan will create points cards for the PAX Championship. Requirements for participating in the PAX Championship are 1) membership in SCCA, and 2) having a points card.

January Solo Event: The January Solo event will be a Tune/Test/Car Classification event. The new timing equipment will be tested at the event. The event will be timed, but not scored. The January Solo event will also be the training event for Solo Safety Stewards. SSS trainees will include Brian Dorr and Bill Sanborn.

Car Control Clinic: The November 2 Solo event date will be the Car Control Clinic.

Driver’s Schools:

Jim reported 5 people are going to the Feb 22-24 driver school on the mainland. Jonathan will be going as an instructor.

Dual Sanctioned Road Race:

The tentative dates for the dual sanctioned road race with Northwest Region are July 17-19 in Bremerton, WA. Barbara will contact Northwest Region to see if those dates can be confirmed ASAP.

Hillclimb Project:

The hillclimb project logistics and cost outline was presented and reviewed.

Other Events:

Bill suggested we work on a poker run. The idea being we need to have some type of social event – something different to develop camaraderie. Jim pointed out the only thing holding us back is not having someone to take on the project and make it happen.

OTHER BUSINESS:
There was no other business.

ADJOURN:
The meeting was adjourned.

Respectfully submitted,
Barbara Archer